Grant Specialist/Procurement Coordinator

Holland, MI

Job Summary

Research federal, state, local and private grant opportunities to fund transit projects. Develop budgets and write grant applications. Coordinate with MAX staff to identify eligible projects in the Transit Asset Management (TAM) Plan and replace transit vehicles and equipment to maintain a State of Good Repair (SGR). Work with Mobility Coordinator to seek grant opportunities to address accessibility needs and improve transit service for passengers. Monitor procurement tasks and ensure that purchasing procedures are being followed. Ideal candidates are highly organized and demonstrate a proactive approach to ensure timely delivery.

Supervisory Responsibilities

This position has no direct supervisory responsibilities, though procurement oversight is a key responsibility of the Coordinator role.

Primary Duties & Responsibilities

  1. Develop budgets and write grant applications to fund transit projects.
  2. Work with Mobility Coordinator to seek grant opportunities to address accessibility needs and improve transit service for MAX passengers.
  3. Project management to maintain project schedules, monitor grants, and coordinate procurement tasks.
  4. Submit grant applications, milestone reports, and amend active awards using TrAMS.
  5. Oversee procurement process, tracking, and reporting.
  6. Coordinate disposal of retired service and revenue vehicles and equipment.
  7. Coordinate all aspects related to the procurement of transit vehicles, support equipment, services and construction. This includes coordination with MAX staff to identify eligible projects in the Transit Asset Management (TAM) Plan and replace transit vehicles and equipment to maintain a State of Good Repair (SGR).
  8. Assist with procurement functions including RFP development, obtaining quotes, and documentation as needed.

Other Duties and Responsibilities

  1. Performs other duties as assigned

Competencies

Intellectual

Analytical – Collects and researches data; Uses intuition and experience to complement data.

Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Uses reason even when dealing with emotional topics.

Technical Skills – Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

Interpersonal

Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service ; Responds to requests for service and assistance; Meets commitments.

Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.

Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.

Teamwork – Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed.

Organization

Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

Diversity – Promotes harassment-free environment; Shows respect and sensitivity for cultural differences; Treats people with respect.

Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time.

Self Management

Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives.

Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Quantity – Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

Safety and Security – Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions ; Uses equipment and materials properly.

Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Qualifications

Education and Experience

  1. Bachelor’s Degree in English, Communications, Business Administration or equivalent
  2. At least two years of grant writing and/or purchasing experience
  3. Ability to read, write and speak English
  4. Ability to work independently
  5. Regular and Predictable attendance
  6. Knowledge of MAX Transit service area

Language Skills

  1. Ability to read, write, and speak English clearly.

Computer Skills

  1. Strong knowledge of Microsoft Office software.
  2. Data entry experience.
  3. General knowledge of Windows based computer operating systems.

Certificates, Licenses, and Registrations

  1. Commercial Driver’s License (CDL), Class B with Air Brake endorsement preferred but not required.

Other Skills and Abilities

  1. Ability to use multi-lined phone system and handle multiple tasks concurrently.